Do You Need an Employee Manual Review? (Yes!)

do you need an employee manual review? (yes!)

What Is an Employee Manual Review?

An employee manual is not only a resource for employees but also for an employer as well. An employee manual is a book or online PDF containing employees’ and employers’ guidelines to reference for all job-related information.

Although an employee handbook is given and reviewed once a new hire is onboarded, the document should be reviewed at least annually. 

This is generally a large document, as it will cover topics including: 

  • Equal Opportunity Guidelines
  • Company Culture
  • Paid Time Off (PTO) and Holiday Time
  • Job Expectations
  • A Company Mission Statement
  • Company Policies
  • Work Performance Expectations
  • Who to Contact if an Issue Arises

Surprisingly, employee handbooks are not required by law. They are, however, very helpful and highly recommended.

Most HR representatives consider the employer’s handbook as an active document. This means that throughout the year when policies and employment laws change, notes can be added and reviewed.

It is important to note that creating and maintaining employee manuals within California is much more difficult than in other states as policies and guidelines are constantly being adjusted. It’s almost impossible to keep up, which is why adding notes and using the employee handbook as an active document is a helpful practice to follow.

Why Review?

Most HR representatives consider the employer’s handbook as an active document. This means that throughout the year when policies and general guidelines change, notes can be added and reviewed. Again, an employee handbook is most helpful when acting as an active document because the handbook will stay perfectly to date without annual revisions. 

As an employer, it can be helpful to see the employee handbook as a resource, not just another box to check off the list. It can be a helpful tool because there is a high level of information to keep track of. If an employee gets called to jury duty, for example, do they receive paid time off? Check the employee handbook.

What to Avoid

If you have an employee handbook from a past business, don’t copy and paste this document for another business. This doesn’t work for many reasons. Each company has a unique set of guidelines that apply to its employee handbook.

Ideally, an employee handbook should be written by an HR consultant or professional, or an employment attorney. Although there are tools that can help employers build a handbook, it’s more consistent to collaborate with a professional. 

As a new hire is onboarded, there are many documents that can get lost in emails. One suggestion as an employer is to review the handbook in-person—open it and highlight some of the main topics. Consider creating an infographic with the top 10 ideas and questions that employees might have as a reference.

Do you have questions about our program development and options available? Our team is ready to answer your questions and provide you with information about insurance and building a beneficial partnership with us. Call Benchmark today at 800-283-0622 or send us a message.

Thursday August 19 2021